Administrative Assistant

Date Posted:

Wednesday, June 26, 2024

Department:

City Office

Hours:

Full Time

Deadline:

Friday, July 26, 2024 at 5:00 PM

Position Objectives:

Under general supervision of the Clerk/Treasurer, performs a variety of simple to difficult duties including data entry, financial record keeping and clerical work in numerous areas but not limited to accounts payable, accounts receivable, payroll, licensing;  performs related accounting and secretarial duties as required.

 

May receive direction and training from City Clerk/Treasurer and/or Accounting Officer.  Exercises no supervisory responsibility over employees.

Duties and Responsibilities:

The following duties represent the principal job duties but are not all-inclusive as other duties may be required and assigned.

  • Enters data in various software systems and data bases but not limited to accounts payable, accounts receivable, general ledger, payroll, licensing and utility billing.
  • Assists with reconciling statements, preparing worksheets and data forms, and purchase orders.
  • Records and processes utility bills and makes information available to the public.
  • Assists with the issuance of licenses and maintenance of records associated therewith.
  • Assists with payroll preparation including arithmetic calculations and time card data.
  • Assists with bank deposits and daily audit of funds received within the office.
  • Responds to requests for various types of information from the public and other City departments.
  • Receive, screen and respond to requests and complaints from the public.
  • Perform required duties of the related to motor vehicle and DNR licensing.
  • Prepares Federal, State and local reports as assigned.
  • Prepare letters, memos and other written communications on routine matters.
  • Manages the city’s Facebook page, website, writes monthly e-newsletters, and prepares other city communications and markets as needed for events
  • Campground reservations
  • Prepare and record cemetery records and deeds
  • Assist families/funeral homes with burial information

Minimum Requirements:

MINIMUM QUALIFICATIONS

 

Knowledge of:

  • Accepted office practices to include filing and organizing.
  • Elementary financial records to include statements, invoices and worksheets.
  • Elementary accounts payable principles/practices.
  • Cash handling procedures.
  • Word processing software commonly used in an office setting.
  • Modern office procedures and terminology.

 

 

 

Ability to:

  • Organize and enter accurately a variety of data into various computer software applications.
  • Operate office equipment including but limited to calculators, personal computers, copy machines, etc.
  • Type accurately 60 wpm and operate a 10-key calculator by touch.
  • Make and check arithmetic calculations.
  • Cashier and prepare bank deposits.
  • Prepare accurately basic financial records and forms to include but not limited to invoices, statements, worksheets, etc.
  • Explain basic financial data and procedures.
  • Communicate clearly and effectively with a variety of customers.
  • Manage electronic communication
  • Provide quality customer service

 

Education:

High School graduation or GED equivalent.

 

Experience:

One (1) year performing basic financial recordkeeping/clerical tasks preferred.

Benefits:

Health Insurance

Dental Insurance

Life Insurance

Tuition Reimbursement

Public Employees Retirement Association

Union

Flexible Spending 

Paid Time Off, Sick Leave, Floating Holiday, Compensatory Time

More Information:

 A job description and application form may be picked up at the City Clerk/Treasurer’s office at 323 W. Schlieman Ave., Appleton, MN  56208 or downloaded from the City’s website at www.appletonmn.com/employment.  Applications will be accepted until Friday, July 26, 2024, at 5:00 PM.

 

            The City of Appleton is an equal opportunity employer.